Exhibitors & Advertisers FAQ

Reserve your booth, advertisement or sponsorship!


How do we reserve a booth for the MSS Annual Meeting?

A booth provides a wonderful opportunity to personally meet MSS members and to highlight your program, products, or services.  There are two options available – a shared booth (share a booth with another organization/company, each with your own table) or a full booth. Booths include a skirted table, two chairs, booth sign, trash can, pipe & drape between/behind booths. The Commons area will be locked during non-open hours and access will be limited to hotel employees – see the schedule below.

Full booth: approx. 8 ft wide x 10 ft deep                       Shared booth: approx. 4 ft wide x 10 ft   deep
Full booth fee: $590                                                       Shared booth fee: $310

***SPECIAL Rates for Graduate Programs and Nonprofits!***

Request a discount by emailing [email protected].

To reserve your booth, please complete the online reservation form by February 15, 2020. There are a limited number of booths available.

*Booth payment includes a free full-page ad (full booth) or half-page ad (shared booth) in the 2019 program book. The PDF or .jpg copy of your advertisement must be received by Jennifer Talarico ([email protected]) no later than Feb. 15, 2020, to be included in the program book.

Don't forget to complete and return the Hold Harmless Agreement. This is required to secure your booth!


Hold Harmless Agreement


We would like to purchase an advertisement in the program book.

Great! Meeting attendees reference the program book throughout the conference as well as bring it home for future reference.  This is another way in which you can showcase your organization beyond the immediate conference itself.  For those groups or organizations unable to staff a booth, an advertisement provides excellent exposure. Please provide all advertisements in black and white format.

Ad sizes:  
  • Full page, trim size=6 7/8 in wide x 10 in high, with ½ in margins 
  • Half page, trim size=6 7/8 in wide x 5 in high, with ½ in margins

Ad rates for non-exhibitors:

  • Full page = $525
  • Half page = $300

Please complete the online reservation form by February 15, 2020, if you want to place an ad. The PDF or .jpg copy must be received by Jennifer Talarico ([email protected]) no later than Feb. 15, 2020.

Are there other sponsorship and advertising opportunities at the Annual Meeting?

Yes! The MSS has many opportunities to sponsor food, beverages, and technology in the Commons area. Sponsors will be recognized in the Commons area as well as in the conference program book and online. Sponsors will also be recognized in the 2020 MSS meeting app. A few opportunities include:

  • Beverages at the Welcome Reception
  • Ice-cream social (sponsor a specific ice cream flavor or the entire event!)
  • Snacks or coffee in the Commons
  • Charging stations throughout the event
  • ...other opportunities can be discussed for your best fit!

Please complete the online reservation form, noting your interest in sponsorship, or contact Jennifer Talarico, MSS Executive Director ([email protected]) for sponsorship details and price information. Sponsorships are limited and must be secured by February 15, 2020.

How do we send materials to the hotel?

Find the hotel shipping specifications, onsite services, and other business services information linked below.