Exhibitors & Advertisers FAQ


In 2020, MSS will change the Exhibitor space to include Commons tables. This is a 6-8' table with two chairs. There will not be drape to separate a specific "booth." MSS is making this change to intentionally create a warmer, more open and welcoming area for exhibitors to interact with meeting attendees. In the same space, we will offer a variety of activities, areas for small groups to gather, and soft seating for attendees to relax. 

Each reservation for a Commons Table also includes a 1/2-page ad in the MSS Program book. If you would like to upgrade to a full-page ad, please be sure to select this option in your reservation for an additional fee.

How do we reserve a Commons table for the MSS Annual Meeting?

It's easy! Simply complete the reservation form and submit payment. Commons tables are $350 each and include a single table and two chairs. Additional tables are available at $50 each. 

Reserve your booth, advertisement or sponsorship by clicking here!

***SPECIAL Rates for Graduate Programs and Nonprofits!***

Request a discount by emailing [email protected].

To reserve your booth, please complete the online reservation form by February 15, 2020. There are a limited number of booths available.

*Reservation payment includes a free half-page ad in the 2020 program book. The PDF or .jpg copy of your advertisement must be received by Jennifer Talarico ([email protected]) no later than Feb. 15, 2020, to be included in the program book.

Don't forget to complete and return the Hold Harmless Agreement. This is required to secure your table! 

Hold Harmless Agreement


We would like to purchase an advertisement in the program book.

Great! Meeting attendees reference the program book throughout the conference as well as bring it home for future reference.  This is another way in which you can showcase your organization beyond the immediate conference itself.  For those groups or organizations unable to staff a booth, an advertisement provides excellent exposure. Please provide all advertisements in black and white format.

Ad sizes:  
  • Full page, trim size=6 7/8 in wide x 10 in high, with ½ in margins 
  • Half page, trim size=6 7/8 in wide x 5 in high, with ½ in margins

Ad rates for non-exhibitors:

  • Full page = $525
  • Half page = $300

Please complete the online reservation form by February 15, 2020, if you want to place an ad. The PDF or .jpg copy must be received by Jennifer Talarico ([email protected]) no later than Feb. 15, 2020.

Are there other sponsorship and advertising opportunities at the Annual Meeting?

Yes! The MSS has many opportunities to sponsor food, beverages, and technology in the Commons area. Sponsors will be recognized in the Commons area as well as in the conference program book and online. Sponsors will also be recognized in the 2020 MSS meeting app. A few opportunities include:

  • Beverages at the Welcome Reception
  • Ice-cream social (sponsor a specific ice cream flavor or the entire event!)
  • Snacks or coffee in the Commons
  • Charging stations throughout the event
  • ...other opportunities can be discussed for your best fit!

Please complete the online reservation form, noting your interest in sponsorship, or contact Jennifer Talarico, MSS Executive Director ([email protected]) for sponsorship details and price information. Sponsorships are limited and must be secured by February 15, 2020.


Promotional Flyer 2020